The following principles guide the structure and conduct of the Baltimore Dakota Learning Camps.
Principle 1: Steering Committees/Teams Organization
How is the team comprised?
- Members of the BDSC will be:
- BDSC Chair – voting
- Recording Secretary – voting
- Camp Representatives – 2 per camp – voting
- Member At Large – 1 – voting
- Budget Analyst – non-voting
- COR will receive a list of BDSC members, both voting and non-voting, each November.
- Only members of the Presbytery of Baltimore may serve as voting members of the BDSC.
- BDSC meetings are open to non-P of B persons who have a strong interest in the work of BDLC.
- The BDSC meets on the 2nd Tuesday of the month – January through May and September through November – 7:00 to 9:00 PM at the Catonsville Presbyterian Church.
- The monthly minutes are shared with the BDSC and the Chair of the Commission on Reconciliation.
- All decisions are shared either via email or at meetings, and all BDSC members may voice opinions regarding BDLC issues; however, only voting members of the BDSC will make the final decision.
Principle 2: Finances
- Camp budgets will be presented at the BDLC Partners’ Business Meeting starting in the fall of 2015.
- A budget is prepared by the BDSC Chair and the Budget Analyst after the BDLC Partners’ Business Meeting and after the BDSC has had input on possible changes for the next year’s budget at the October BDSC meeting.
- The proposed BDLC budget is then presented to the members of the BDSC via email prior to the November BDSC meeting.
- The BDLC Budget will be approved at the November BDSC meeting by the voting members of the BDSC.
- The Chair of the COR will be sent a copy of all email communication regarding the BDLC budget during this budget preparation period.
- The Chair of the COR receives all BDLC budget information that is sent to the BDSC members and may bring this information to the COR meetings as he/she sees fit.
- The BDLC Budget will be available for COR review at the November COR meeting.
Budget Review and Expenditure Decisions:
- The BDSC members will receive updates on the non-camp budget line items as decisions regarding above budget spending is needed or a review of expenses to date is deemed necessary.
- Budget decisions will be made by the BDSC voting members and may be accomplished by email if the budget decisions need to be made before the BDSC will meet.
- Reimbursements for expenses are handled by P of B vouchers which have been designed for BDLC use.
- The BDLC has a BDLC Financial Policy that was adopted by the BDSC. All vouchers have a 30-day period deadline and must have an actual receipt to receive reimbursement. Credit card statements are not accepted. Camp vouchers must be submitted by September 1.
Principle 3: Communications
- With partners – Camp Leadership Teams with the BDSC Chair copied on email communication. The chair of COR may also receive these emails as deemed necessary.
- With COR – BDSC Chair or designated BDSC member.
- With Presbytery – COR Chair with assistance from BDSC Chair/member as needed.
Who Speaks for the Reconciliation?
- The BDSC Chair will be the primary spokesperson unless the BDSC has discussed designating another person to speak on behalf of the BDSC. This decision will be made by the BDSC through discussion and their vote as needed.
Violation of Communication Chain:
- If a member of the BDSC speaks for the group without prior discussion and authorization, the incident will be discussed by the BDSC and the person will be informed of the violation. The COR Chair will be informed regarding these issues.
- The person may be asked to communicate with the parties involved regarding the incident and the miscommunication. The BDSC Chair and the COR Chair will also be involved in the communication that will need to take place. The exact form and content of the communication will be discussed and agreed on by the BDSC, and the COR Chair will be informed of the decision.
Principle 4: Travel
Who Goes on Travel for BDLC?
- Site visits are taken by the Presbytery of Baltimore BDLC camp leadership members each spring to meet with camp partners.
- The BDLC Partners’ Annual Business Meeting will include one BDSC camp representative for each camp and one or two DP partners from each of the BDLC camps. This meeting is to take place at the Fall Stated Meeting of the Dakota Presbytery.
- Two members of the BDSC will attend the Spring Stated meeting of the Dakota Presbytery as budget funds allow. BDSC will make the decision regarding who will attend this meeting and will consider site visits that could be combined with the DP meeting. Site visit budgets may be expanded to allow for attendance at the DP meeting, and budget requests will be considered by the BDSC. BDSC members who wish to attend the DP meeting and pay their own travel costs may do so and should bring this request to the BDSC for approval.
- Travel to the BDLC camps each summer is open to persons who apply and are selected through a series of interview questions which the BDSC has discussed and approved. The camp leadership will decide if a person is not a suitable candidate for a return to the learning camp in successive years based on success as a camp staff member. The COR Chair will receive this information.
- The BDSC seeks to recruit new persons to become a part of the BDLC experience through recruitment efforts each fall and early winter through visits to churches, ministry group meetings, personal contacts, and articles in Presbytery of Baltimore communications such as Presbytidings.
Principle 5: Inter-Presbytery/Entity Relationship
Our Role with the Dakota Presbytery:
- As we seek to strengthen our relationship with the Dakota Presbytery, the BDSC will attend the Fall and Spring Stated meetings of the Dakota Presbytery.
- We will always consider budget constraints in regard to these visits and will discuss as the BDSC ways to help make these bi-annual trips a reality.
Principle 6: Cultural Sensitivity
Educating our BDLC participants:
- BDLC applicants will receive mandatory staff training that will educate them about the people they will be relating to as a part of the BDLC.
- Each learning camp has unique cultural traditions, and the camp leadership will work with their DP partners to assure that they include important aspects of this cultural education.
- Some of the cultural sensitivity training will take place prior to the actual BDLC and will conclude with the partners at the BDLC site prior to the first day of camp.
- The cultural sensitivity training will include a time for questions and discussion so that all BDLC staff members will feel comfortable with the information they have received and the expectations that are being asked of them.
- A BDLC library is present at all staff training and is customized to the particular campsite. Members are encouraged to check out books and read them prior the BDLC week. Camp leadership will highlight specific books as a part of the staff training. All staff is given a copy of “The Lakota Way”, and this book is used as the basis for the evening reflections.
- Adults and teens/college age young people are trained as staff members, and the groups may be separated during training to address specific staff expectations such as counselor and station leader responsibilities and roles.
- Children and youth who go as campers with a BDLC will be given information prior to the camp and also at the campsite by the camp leadership and the partners.